COVID-19 Privacy Notice
Online List of Clergy, Staff and Visitors to Church buildings
This notice explains how information about you will be used temporarily by the Parochial Church Council of St James Parish Church Silsden during the Covid-19 pandemic crisis so we can take your booking (if a booking system is applied) and at the same time put in place a list of clergy, staff and visitors to the church building/s, as requested by the Government in support of NHS Test and Trace.
1. Who we are
The Parochial Church Council (PCC) of St James Parish Church Silsden
are the data controller (contact details in section 7. below). This means we decide how your personal data is used and why.
2. The information we collect about you and why we need it
If we put in place a booking system we collect your data in order to process your booking for a visit to the St James Parish Church Silsden, building. However, we are also collecting your data for the purpose of supporting NHS Test and Trace, as requested by the Government.
Although we may have your contact details already the Covid-19 pandemic has created a unique situation and additional reasons for us to collect the name and contact telephone number of all clergy, staff and visitors who use/visit our church building/s in order to support NHS Test and Trace.
This is specifically in relation to contact tracing, which is the process of identifying, assessing, and managing people who have been exposed to a disease to prevent onward transmission and the investigation of local outbreaks.
In summary, Test and Trace:
- provides testing for anyone who has symptoms of coronavirus to find out if they have the virus;
- gets in touch with anyone who has had a positive test result to help them share information about any close recent contacts they have had; and
- alerts those contacts, where necessary, and notifies them they need to self-isolate to help stop the spread of the virus.
This is voluntary, and you can opt out of letting us share your details with NHS Test and Trace. We will still accept your booking.
3. Lawful basis
We will use your information lawfully, as explained below:
- Consent – We need your consent in order to collect your name and contact details to process your booking (if we adopt a booking system), and to share this with NHS Test and Trace if requested. You will give us your consent by providing your details either through a booking system (if adopted) or on arrival at the church building
- Explicit consent – We need your explicit consent to collect your data on the basis that you may have revealed a religious belief by using/visiting our church building/s. You will give us your explicit consent to share your data with Test and Trace by completing a consent form on entering the church building.
You can withdraw your consent at any time after giving your details by letting us know you no longer want us to keep or share your personal data for the purpose of Test and Trace; however, once we have given your details to Test and Trace we will no longer be able to prevent processing. To contact us, please see our contact details at 7. below. We will continue to process your booking data, unless told otherwise.
4. Sharing your data
Personal data that is collected for bookings will be used only to share with NHS Test and Trace if requested. It will not be used for other purposes outside of those specified in this Privacy Notice.
5. Data Retention
We will keep your name and contact details for 21 days after your visit and will dispose of it after this period.
6. Your Legal Rights
7. Complaints and queries
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.
Rev David Griffiths: Telephone 01535 652204 Email: firstname.lastname@example.org
If you do not feel that your complaint has been dealt with appropriately, please contact St James Church’s Data Protection Officer, Neil Whitaker, on 01535 657402
You also have the right to lodge a complaint with the Information Commissioners Office. You can contact the Information Commissioners Office on 0303 123 1113 or online: https://ico.org.uk/make-a-complaint/your-personal-information-concerns/ or https://ico.org.uk/global/contact-us/